Library
Books, copies, who borrowed what and when it is due back.
Features
Everything a school runs on, in one place.
The front office, the classroom, the bursar and the parents work from the same records, so a payment, a mark or a new student is entered once and shows up everywhere it should. The screens below are samples.
In detail
Each part, on its own page
What each part does, who does what in it, and what it does not do yet.
For your kind of school
Students and classes
Every student, from the application to the last day
One profile for each student, with their class and stream, their parents and contacts, their fees and their results.
- Online applications through the school’s own admissions page, reviewed and admitted in the office.
- Classes and streams made for your kind of school, and the whole school promoted to next year’s classes in one go.
- Parents linked to their children, so one parent with three children is one contact.
- ID cards, admission letters and class lists, printed or exported to Excel.
- Bring in the students you already have from a spreadsheet, with the fees balances they carry.
P.5 BlueActiveDay and boarding
| Student | Parent | Balance |
|---|---|---|
| Nakato Sarah | 0772 ••• 114 | 70,000 |
| Okello Brian | 0701 ••• 552 | Cleared |
| Namubiru Joan | 0756 ••• 908 | 215,000 |
| Mugisha Ivan | 0782 ••• 031 | Cleared |
Fees and payments
Fees that add up to the shilling
Set each class’s fees once. Every student is billed for the term, every payment is receipted, and every balance can be explained line by line.
- The whole school billed in one go each term, with balances carried forward.
- SchoolPay payments brought in to the right student’s account, and bank and cash payments recorded by the bursar.
- A numbered receipt for every payment, and a statement for every student.
- Bursaries and scholarships, and services such as transport billed only to the students who take them.
- Balances and demand notices by class, so the bursar knows who to follow up.
| Date | Details | Amount | Balance |
|---|---|---|---|
| 2 Sep | Balance from Term 2 | −120,000 | −120,000 |
| 2 Sep | Term 3 fees · P.5 | −450,000 | −570,000 |
| 2 Sep | Bursary | +50,000 | −520,000 |
| 18 Sep | SchoolPay · receipt 4127 | +300,000 | −220,000 |
| 2 Oct | Bank · receipt 4290 | +150,000 | −70,000 |
| Still to pay | UGX 70,000 | ||
Marks and report cards
Marks in, report cards out
Teachers enter marks for their own subjects, on a computer or a phone. Totals, grades, positions and comments work themselves out.
- Beginning, mid and end of term, with your own grading scale.
- Report cards in your school’s colours, with its badge, printed one at a time or a whole class at once.
- Theology marks and report cards alongside the secular ones.
- The new lower-secondary curriculum, with its competency-based reports.
- Released to the parents’ app when you are ready — held back for unpaid fees if you choose.
Nakato SarahP.5 Blue · Term 3
Position 4 of 52| Subject | BOT | MOT | EOT | Grade |
|---|---|---|---|---|
| English | 72 | 75 | 78 | C3 |
| Mathematics | 80 | 82 | 85 | D2 |
| Science | 66 | 70 | 71 | C4 |
| Social Studies | 74 | 77 | 80 | C3 |
| Aggregates 12 | Division 1 | |||
Class teacher
Sarah reads widely and works steadily. More practice with fractions will lift her Mathematics further.
Sarah reads widely and works steadily. More practice with fractions will lift her Mathematics further.
Messages to parents
Talk to every parent at once
Text every parent, one class, or only the parents who still owe fees — each message with their own child’s name and balance.
- Paid from the school’s own SMS credit, topped up when you need it.
- Each message sent once, never twice, with a record of what was sent and delivered.
- Notices, news and events in the parents’ app as well.
To
All classesP.5Owes more than UGX 50,000
Message
Dear [PARENT_NAME], the fees balance for [STUDENT_NAME] is UGX [FEES_BALANCE]. Kindly clear it by Friday.
38 parents · UGX 1,90038 messages, 1 part each, from the school’s SMS credit
Send 38
Attendance
Roll-calls on a phone
Take a roll-call for a class, a meal, an activity or arrival at school in a minute, from the School Dynamics app or the browser.
- Who was absent, by class and by day.
- Parents see their child’s attendance in the app.
- Printable attendance reports for the term.
Nakato SarahPA
Okello BrianPA
Namubiru JoanPA
Mugisha IvanPA
Achieng MercyPA
48 present · 4 absentTaken by the class teacher at 8:05
Closed
Finance
Books the bursar and the board can trust
What came in, what went out and what is still owed — for the term, for each class and for the whole school.
- Budgets, requisitions and spending, with suppliers and creditors.
- Collections by class and by term, and what each class still owes.
- Stores and fixed assets, so supplies and equipment are accounted for.
- Head teachers can look at the books without being able to change them.
CollectedUGX 84.2m
Still owedUGX 19.6m
Teaching
Teaching, planned and checked
The timetable, what is taught each week and what pupils take home — in the same place as the marks.
- Timetables that warn you when a teacher or a room is booked twice.
- Schemes of work and lesson plans that the director of studies reviews.
- Assignments and homework, handed in and marked.
- Teachers’ lesson attendance, recorded by supervisors.
MonTueWedThuFri
8:00MTCENGMTCSCIENG
9:20ENGSCISSTMTCSST
11:00SCISSTENGREMTC
2:00SSTMTCPEENGSCI
Mr Okot is already teaching P.6 Red thenChoose another time, or another teacher
Clash
School life
Every office of the school, in one place
Each office sees its own work, and the head sees all of it.
Hostels
Dormitories, rooms and beds, and which boarder sleeps where.
Transport
Routes, stages, vehicles and trips, billed to the students who ride.
Sick bay
Visits to the nurse, what was given and what to watch.
Discipline
Incidents and the action taken, on the student’s record.
Visitors
Who came in, to see whom, and when they left.
Stores
Supplies received and given out, so the store’s stock adds up.
Letters and documents
Admission letters, ID cards and the school’s own templates.
Who sees what
Every member of staff sees their own part
Each person signs in as themselves and is given a role. The role decides what they can do and what they can only look at — a teacher enters marks for their own subjects; the bursar handles the money.
| Head teacher | Director of studies | Bursar | Teacher | Secretary | |
|---|---|---|---|---|---|
| Students’ records | Looks | Yes | Looks | Looks | Yes |
| Enter marks | Yes | Yes | No | Yes | No |
| Prepare and release report cards | Yes | Yes | No | No | No |
| Fees, payments and the school’s books | Looks | No | Yes | No | No |
| Text parents | Yes | Yes | Yes | No | Yes |
| Take attendance | Yes | Yes | No | Yes | No |
| Record discipline | Yes | Yes | No | Yes | No |
| Review schemes of work and lesson plans | Yes | Yes | No | No | No |
| Staff records | Looks | Looks | Looks | No | No |
Can do it
LOOKS Can see, cannot change
The school administrator can do all of it. One person can hold several roles; there are roles for librarians, nurses, wardens, store keepers, receptionists and more.
See it with your own school’s records.
Start the 30-day trial and bring in a class from a spreadsheet — or ask us to show you around. Questions first? WhatsApp +256 783 204 665 or call +256 414 581 765.