Hostels and beds
Every hostel, room and bed, and which boarder sleeps where this term.
For boarding schools
Every boarder, day and night.
Dormitories and beds, the sick bay, visitors at the gate, discipline and roll-calls, beside the marks and the fees, for a school that looks after its students around the clock.
Questions? WhatsApp +256 783 204 665
At a glance
The sick bay
Each visit to the nurse: symptoms, result, what was given and the cost.
Visitors at the gate
Who came, to see whom, when they came in and when they left.
Roll-calls
On arriving and leaving, at meals, in class and at activities.
Hostels
Every bed, and who sleeps in it
The warden sets up the hostels, rooms and beds once, then gives each boarder a bed for the term.
- One bed per student, occupied or reserved, for the term.
- Move a boarder or check them out; beds of stays that have ended are freed in one go.
- How full each hostel is, and the free beds, on the dashboard.
| Room · bed | Student | Status |
|---|---|---|
| N4 · bed 1 | Okello Brian | In bed |
| N4 · bed 2 | Mugisha Ivan | In bed |
| N4 · bed 3 | — | Free |
Sick bay
The nurse’s record of every visit
Each visit is written down on the student’s record, so the next nurse, the head teacher and the parents’ call all start from the facts.
- Symptoms, the result and the diagnosis, with the main illness and any others.
- What was given and what is recommended, and notes for a specialist.
- Weight, height, blood group and blood pressure, when taken.
- The cost of the visit, kept with it; nothing is deleted.
| Student | Achieng Mercy · S.2 East |
| Symptoms | Headache, fever since the morning |
| Result | Negative |
| Given | Paracetamol, rest in the sick bay |
| Cost | UGX 5,000 |
On her recordSeen by the school nurse at 10:40
Saved
Visitors and discipline
The gate and the record
The gate keeps a register of visitors, and teachers record conduct, good and bad, on the student’s record.
- Visitors checked in and out with the time, whom they came to see and why; returning visitors are found by name.
- Conduct records with the action taken and comments from the head teacher, the teacher, the parent and the student.
- Parents see their child’s conduct records in the School Dynamics app.
| Visitor | To see | In | Out |
|---|---|---|---|
| Mrs Nansubuga | Bursar | 9:12 | 9:40 |
| Mr Ochieng | Head teacher | 10:05 | — |
| Supplier · Kasese Foods | Store keeper | 11:30 | 11:55 |
2 still insideReturning visitors are found by name, with their number of visits
Gate
Roll-calls and fees
Who is here, and who has paid
Roll-calls on a phone, even with no network, and the fees office’s lists for meals and the gate.
- Roll-calls on arriving and leaving school, at meals, in class and at activities.
- Parents of absent students texted after a roll-call, with the cost shown first.
- Meal cards, gate passes and demand lists printed for the students you choose by their balance.
- Uniforms and other items handed out from the store to the students billed for them.
Nakato SarahPA
Okello BrianPA
Namubiru JoanPA
Mugisha IvanPA
Achieng MercyPA
48 present · 4 absentTaken by the class teacher at 8:05
ClosedWho does what
- Warden
- Sets up hostels, rooms and beds, gives boarders their beds and takes roll-calls.
- Nurse
- Records sick-bay visits.
- Gate keeper, security, receptionist
- Keep the visitors register.
- Teachers
- Take roll-calls, enter marks and record conduct.
- Bursar
- Bills boarding fees and prints the lists and passes for the gate.
Each member of staff signs in as themselves; their role decides what they can change and what they can only look at.
Not there yet
What boarding schools ask about that the system does not do today:
- A separate night roll-call: use a roll-call on arriving at school or at the evening meal for now.
- A visiting-day register: announce visiting days as an event in the parents’ app, and record visitors at the gate.
- Pocket money held for students.
Questions
What schools ask us
Can boarding and day students be in the same class?
Yes. Each student is marked day or boarding, and boarders hold a bed for the term. Boarding fees can be billed as a service, only to the students who take it.
Who records sick-bay visits?
The nurse, or the school’s administrator. A visit is recorded in the current term and is never deleted, so the history stays whole.
Does the warden need a computer?
No. The system works in a phone’s browser, and roll-calls can be taken in the School Dynamics app.
Who sees sick-bay records?
The nurse and the school’s administrators keep them; other staff do not manage them.
Read on
More about School Dynamics
Run the boarding side in the same system.
Hostels, the sick bay and the gate, beside marks and fees. 30 days free. Questions first? WhatsApp +256 783 204 665 or call +256 414 581 765.