Hostels and rooms
Each hostel’s rooms and beds, with many beds added at once.
Hostels
Every boarder, every bed.
Hostels, rooms and beds, which boarder sleeps where this term, and how full each hostel is, for the warden and the head teacher.
Questions? WhatsApp +256 783 204 665
At a glance
One bed each
A student holds one bed at a time, occupied or reserved, for the term.
Moves and check-outs
Move a boarder, check them out, or free the beds of ended stays in one go.
How full
Occupancy for each hostel and the free beds, at a glance.
Beds
Who sleeps where, this term
Set up the hostels, rooms and beds once. Each term, give each boarder a bed, and the lists follow.
- Lists by term, hostel and status: in a bed now, stay ended, or left.
- A reserved bed held for a student who has not arrived yet.
- The free beds on the head teacher’s dashboard.
| Room · bed | Student | Status |
|---|---|---|
| N4 · bed 1 | Okello Brian | In bed |
| N4 · bed 2 | Mugisha Ivan | In bed |
| N4 · bed 3 | — | Free |
The rest of boarding
The sick bay, the gate and roll-calls
Boarding is more than beds. The nurse’s records, the visitors register and roll-calls are in the same system.
- Sick-bay visits on the student’s record, with what was given.
- Visitors checked in and out at the gate.
- Roll-calls at meals and on arriving and leaving school.
| Student | Achieng Mercy · S.2 East |
| Symptoms | Headache, fever since the morning |
| Result | Negative |
| Given | Paracetamol, rest in the sick bay |
| Cost | UGX 5,000 |
On her recordSeen by the school nurse at 10:40
SavedWho does what
- Warden
- Sets up hostels, rooms and beds, and gives boarders their beds.
- Director of studies
- Can do the same.
- School administrator
- Everything above.
Each member of staff signs in as themselves; their role decides what they can change and what they can only look at.
Not there yet
- Hostel lists are on screen; a printed or spreadsheet copy is not built yet.
- A separate night roll-call is not built yet.
Questions
What schools ask us
Can a student hold two beds?
No. A student holds one bed at a time; moving them frees the old one.
Can we keep a bed for a student who has not arrived?
Yes. Mark the stay as reserved until they come.
What happens at the end of term?
Stays belong to the term. Free the beds of stays that have ended in one go, then give beds for the new term.
Read on
More about School Dynamics
Put your hostels in it.
Add a hostel and its beds during the 30-day trial. Questions first? WhatsApp +256 783 204 665 or call +256 414 581 765.